Summary
In accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.
The Coordinator, Coding, coordinates coding and abstracting functions and provides supervision and professional practice leadership to staff responsible for clinical data processing that is used to meet operational, clinical, research, and educational needs. The Coordinator, Coding supervises a total staff of more than thirteen FTE(s) at multiple sites of the organizations. Provides information for new or allied services and contributes to operating and capital budget proposals, operational direction, organization, and quality assurance, and expertise and evaluation of staff. Duties also include participating in the development and implementation of quality improvement programs; participating in the development of HIM goals and objectives, and registration and records management policies and acting as the operational owner of the Discharge Abstract Database, BC Perinatal Database Registry and other databases residing in Coding.
Skills
Comprehensive knowledge of health information management.
Demonstrated strong knowledge of ICD-10-CA/CCI and national and provincial standards.
Demonstrated ability to communicate and problem-solve issues related to coding, abstracting and data validation as well as discharge abstract data maintenance and data retrieval.
Demonstrated ability to establish team goals and objectives based on client need and HIM direction.
Demonstrated ability to communicate and deal effectively with others both verbally and in writing.
Demonstrated ability to provide leadership in clinical data abstraction and information analysis issues.
Demonstrated ability to function as an effective team member, leader, mentor, coach and facilitator.
Demonstrated ability to work effectively with others and demonstrate excellent interpersonal skills.
Demonstrated ability to adjust to new and unexpected events and to deal with and/or guide others in the resolution of conflict issues.
Demonstrated ability to draft policies and procedures, monitor expenditures, and develop and implement a quality improvement program.
Demonstrated ability to operate related equipment and software applications, including the ability to perform advanced functions in spreadsheet, database, and word-processing software and the ability to use a keyboard and mouse.
Physical ability to carry out the duties of the position.
Education
Graduation from an accredited Health Information Management Diploma or Bachelor Program. Six (6) years of recent, related experience , including two (2) years’ experience in a management/supervisory position, two (2) years’ experience in International Classification of Diseases (ICD-10) coding, and one (1) year experience in data quality assurance management or data reporting analysis, or an equivalent combination of education, training and experience. Canadian Health Information Management Association (CHIMA) Certified.
Duties
Plans and coordinates coding and abstracting functions at assigned site(s) by establishing working relationships with other departments, clinical programs, and medical staff and participating in the development of the HIM goals and objectives in conjunction with the Director and other HIM staff to ensure efficiency and cost effectiveness. Applies best practices consistent with industry and professional standards.
Assists the Director in the overall coordination of the HIM Coding team by performing duties such as providing information for new or allied services, contributing to operating and capital budget proposals including identifying, documenting and making recommendations to the Director regarding issues such as operating budget, workload, staff resources, minor and capital equipment purchases and space re-allocation; monitors and controls expenditures against approved budgets to ensure adherence to guidelines and reports variances to Director.
Provides operational direction, organization and data quality assurance by participating in the establishment of goals and objectives based on the goals and direction of HIM, and developing and monitoring site(s) specific standards, guidelines, policies/procedures and performance indicators. This includes implementation of external standards and guidelines such as mandated by the Canadian Institute of Health Information (CIHI) and the BC Ministry of Health (BCMoH).
Coordinates recruitment, orientation, and training through methods such as identifying vacancies, processing required internal paperwork, interviewing applicants and making recommendations to the Director for selection to maintain approved staff complement; and developing and implementing Coding education plans to continually develop staff skill and knowledge.
Provides expertise and evaluation to a variety of site staff related to the CIHI guidelines (e.g., Canadian Coding Stand